Coach Roles and Responsibilities:
Head Coach
The Head Coach is responsible for the planning, implementation and continuity of a Special Olympics program.
Time Commitment
3-4 hours/ week
Qualifications
Must be at least 18 years of age
Must obtain a Police Record Check & Vulnerable Sector Check
Training Requirements
Click HERE for full list of training requirements
Opportunities
Competition and travel to local tournaments, provincial, national and world games.
Responsibilities
Plan the program activities yearly and weekly
Orient Assistant Coaches and Program Volunteers to the program.
Assess athletes’ potential to move to another level of participation.
Appoint an Assistant Head Coach to take charge of a practice if the Head Coach is unable to attend.
Ensure that that the principals of Safe Sport are being adhered to.
Complete an incident report for all emergencies and/or incidents.
Ensure that an up-to-date inventory is kept and that equipment adheres to safety standards.
Assistant Coaches
Work alongside Head Coach to implement the practice plans and to ensure that the skills of the athletes are developed within the program.
Time Commitment
2-3 hours/ week
Qualifications
Must be at least 18 years of age
Must obtain a Police Record Check & Vulnerable Sector Check
Training Requirements
Click HERE for full list of training requirements
Opportunities
Competition and travel to local tournaments, provincial, national and world games.
Responsibilities
Implement practice plans developed by the Head Coach.
Evaluate athlete progress and make recommendations to the Head Coach.
Actively participate with athletes during practices.
If unable to attend practice, notify Head Coach in advance.
Attend tournaments where possible and be responsible for assigned events.
Event Volunteer Roles and Responsibilities:
Special Event Volunteer
Time Commitment
Event specific, but on average 4 – 8 hours per event.
Qualifications
Specific to each event. Volunteers may be required to have specific qualifications dependent on the event being run.
Recommended Training
Safe Sport Training
Responsibilities
The responsibilities vary depending on the event.
Affiliate Management Committee Volunteer Roles and Responsibilities:
Affiliate Management Committee Volunteers
Required AMC Roles
Affiliate Management Committee (AMC) volunteers provide leadership, guidance and support to help their local Special Olympics programs thrive. Their dedication and commitment play an important role in creating opportunities and ensuring success for athletes in their communities.
Board Chair
Coordinate the volunteers within the community, ensure that all policies and procedures are followed and ensure programs are delivered in accordance with the Provincial Special Olympics constitution, bylaws, and guidelines.
Responsibilities:
Call and preside over AMC and Executive meetings and ensure community interests are represented.
Ensure effective communication and information sharing among AMC members, the community, and the Provincial Office.
Ensure AMC members are fulfilling their roles and responsibilities.
Work with the Treasurer to monitor the community’s financial position.
Understand and follow SOA guidelines, policies, bylaws and Community Operating Guidelines, and ensure they are communicated to members.
Act as, or designate, a point of contact for public inquiries and local program information.
Oversee the community’s SOA email, Google Drive, Resource Library and Self-Service Portal, ensuring information is kept current.
Work with Head Coaches and Council to complete required endorsement, registration and Games paperwork in a timely manner.
Ensure community elections are held as required, review Community Operating Guidelines annually, communicate proposed changes for approval, and orient the incoming Chair before leaving the role.
Treasurer
Maintains and monitors the financial transactions and records of the community.
Responsibilities:
Maintain accurate records of all community transactions, receipts and bank statements, and complete year-end financial reporting.
Attend AMC/Community Program meetings, provide regular financial updates and submit written reports for meeting minutes.
Act as a signing authority and issue cheques for approved volunteer expenses.
Work with community volunteers and coaches to prepare the annual budget and submit grant applications.
Support the community with financial matters and ensure SOA financial policies and proper financial practices are followed.
Stay familiar with relevant SOA resources and maintain the Special Olympics email address provided to you.
Secretary
Record and document written communication pertaining to the business of the Affiliate.
Responsibilities:
Organize AMC and Executive meetings, record and distribute minutes, and arrange meeting logistics as needed.
Correspond with community volunteers, the Provincial Office and other contacts on behalf of the community.
Keep files and records organized and ensure they are transferred to the incoming Secretary when leaving the position.
Stay familiar with relevant SOA resources and maintain the community’s Special Olympics email address.
Registrar
Update and maintain all community records on the database including preparing all verification reports and ensuring athlete and coach registrations are inputted by all seasonal deadlines.
Responsibilities:
Work with the community council to ensure new and returning member registrations are complete, accurate and submitted on time.
Update the database with changes to member information and ensure all team and sport verification requirements are completed by registration deadlines.
Distribute sport verification reports to coaches and provide database reports as requested by the AMC/CP or coaching staff.
Work with the Database Administrator to follow proper procedures, maintain required files and email communications, and ensure records are transferred to the incoming Registrar when leaving the position.
